May Meeting Materials

Monday May 16, 2011

SECOORA Board Meeting – Open to All 

11:00 – 12:00 Sign In/Boxed lunches

12:00 – 12:15 Welcome, Roll Call, Agenda Review, Minutes (Harvey Seim)

12:15 – 12:35 SECOORA Chair Perspectives (Harvey Seim)

12:35 – 1:15 Staff Update

1:15 – 1:30 Treasurer Report (Cliff Merz)

1:30 – 2:30 Organizational Structure Effectiveness Discussion (Harvey Seim)

2:30 – 3:15  Outreach to Congressional Delegations (Debra Hernandez/Josie Quintrell)

3:15 – 3:30 BREAK

SECOORA Members Business Meeting

3:30 – 3:40 Welcome/Introductions (Harvey Seim)

3:40 – 3:50 FY12 Budget Review/Approval (Debra Hernandez) 

3:50 – 4:00 By-Laws Recommendations/Voting (Mitch Roffer)

4:00 – 4:30  Review of Election Procedures and Annual Election of Board of Directors (Dick Dodge)

4:30 – 5:15  U.S. IOOS Operational Status (Zdenka Willis)

5:15 – 5:30  Announcement of Election Results (Dick Dodge)

5:30 – 5:45  Meeting Wrap-up and Adjourn (Harvey Seim)

6pm Meet in Lobby for Transport to Jacksonville University for Dinner

  • Directions to JU
  • Marine Science Research Institute, Jacksonville University 2800 University Blvd., N., Jacksonville Fl 32211
    This address brings you to the intersection of Merrill Road and University Blvd.  Enter JU and go straight as far as you can go. Turn right and take the unpaved to the left. You will see the building on the river.


Tuesday, May 17
SECOORA Annual Meeting  – open to all interested members, partners and stakeholders

7:30 – 8:00 Registration (SECOORA Staff)         

8:00 – 8:10  Welcome (Harvey Seim)

8:10 – 9:10 PANEL/ROUNDTABLE:  Value of Ocean ObservingModerator:  Debra Hernandez, SECOORA

  • National Federation of Regional Associations (Josie Quintrell) Presentation
  • US IOOS Program Office (Zdenka Willis) Presentation
  • Gulf of Mexico Coastal Ocean Observing System (Ann Jochens) Presentation
     

9:10 – 10:30 PANEL/ROUNDTABLE:  Status of SECOORA Moderator:  Harvey Seim, SECOORA Chair

10:30 – 10:45  BREAK

10:45 – 11:15 South Atlantic Alliance (Carolyn Boltin-Kelly, SCDHEC OCRM)

11:15 – 12:30  PANEL/ROUNDTABLE:  Federal Partner Needs for and Implementation of  Observations Moderator: Susannah Sheldon, SECOORA

  • EPA (Tony Able)
  • NOAA SECART (Geno Olmi)
  • NDBC  (Richard Crout)
  • USGS  (Eric Strom)
  • USACE  (Jason Engle) 

12:30 – 1:15 LUNCH – Dr. Donald T. Resio, Senior Technologist, Senior Technologist, US Army Corp of Engineers Engineer Research and Development Center (ERDC), Coastal and Hydraulics Laboratory (CHL)

1:15  – 1:30 CHARGE TO BREAKOUT GROUPS (Harvey Seim)

1:30 – 2:30  BREAK OUT GROUPS:  Partnership opportunities: Based on information garnered from the morning round tables, thematic (Coastal Hazards, Marine Operations, Ecosystem Management, etc.) breakout groups will brainstorm partnership opportunities for the coming year.

2:30– 3:00  Report out from Break Out Groups and development of Next Steps and Actions

3:15 – 3:30 Break

3:30 – 4:30 SECOORA:  The Way Forward (Debra Hernandez)

  • Concept of operations planning

  • Meeting legislative requirements (certification, gap analysis)

  • Contingency planning based on likely funding scenarios

 4:30 – 5:00 Actions from Meeting, Wrap-Up and Adjourn (Harvey Seim)


Wednesday, May 18

General Session:  Meeting the Needs of Data Providers (open session)

8:00 – 8:20   Welcome, Introduction and Meeting Objectives (Moderator – Vembu Subramanian)

Objectives:

  1. Confirm RCOOS PI and stakeholder needs
  2. Formalize IOOS partner collaboration project(s)
  3. Define SECOORA’s operational goals and responsibilities
    • What is the role of the RCOOS Manager with respect to PIs/DMAC/DMCC? (Dwayne Porter)
    • Update on NOAA IOOS award (June 1, 2011 – May 31, 2012)  (Debra Hernandez)

8:20 – 9:00   Providing Information to Users/Stakeholders (Moderator – Dwayne Porter)

  • Asset Inventory (Chris Calloway)
  • Biological & Habitat Web Mapping Application (Bryan Schoonard)
  • Beach Advisory Modeling (Dwayne Porter)

9:00 – 10:00 Collaborating with Other Regional Associations (RAs) and IOOS (Moderator – Vembu Subramanian)

  • Update on IOOS RA DMAC  (Vembu Subramanianand Jeremy Cothran)
  • Update from NOAA National Coastal Data Development Center (Scott Cross, NOAA/NCDDC/NODC)
  • Update on Gulf of Mexico Coastal Ocean Observing System (GCOOS) DMAC (Matthew Howard, GCOOS DMAC Coordinator)

10:00 – 10:15  Break

10:15 – 11:00   Open Forum for Formalizing DMAC Collaborative Efforts with Other RAs and IOOS (Moderator – Vembu Subramanian) 
Outcome:  Define 2-3 collaborative projects

11:00 – 12:00   Addressing the Data Management Service Needs of Data Providers, Stakeholders and RCOOS PIs (Moderator – Vembu Subramanian)

  • Outcomes: 
  • Identify specific tasks/changes to address needs
  • Define roles and responsibilities of data providers, data managers, stakeholders, SECOORA E&O committee, PIs, and staff                                                                                              

12:00 – 1:00    Lunch (provided)                            

SECOORA DMCC Discussion:  Future of Data Management In SECOORA (All welcome to stay)

1:00 – 3:30   SECOORA DMCC/DMAC Committee Business and SECOORA DMAC Operational Structure for FY12 (Moderator – Vembu Subramanian)

  • Discussion of DMCC structure and what is or is not working and how to achieve effective functioning
    • Outcomes:
      •  Define roles and responsibilities of
        • RCOOS Manager
        • DMAC and DMAC Chair
        • DMCC
        • Funded DMAC PIs
      • Create a list of action items for Funded DMCC Data Managers and SECOORA RCOOS Manager
         
  • Discussion of  hardware needs,  documentation processes, QA/QC, alert systems, hub structure
  • Outcomes:
    • List of bulleted items to be addressed in the coming year
    • Timeline for development of a plan to enhance DMAC subsystem

3:30 – 4:00  Wrap up (Moderator – Vembu Subramanian)

  • Review actions from meeting and determine a schedule for future meetings