Fall 2006 Business Planning Workshop Agenda

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Tuesday, September 12

7:30 – 8:30

Continental Breakfast (Island Room A&B)

8:30 – 8:45

Welcome (Rick DeVoe, South Carolina Sea Grant Consortium)

8:45 – 9:00

Workshop Overview (Susannah Sheldon, SECOORA)

9:00 – 9:25

U.S. GOOS Steering Committee (Dr. Mark Luther, University of South Florida)

9:25 – 9:50

NOAA Buoy Regional Prioritization Inputs (Dr. Richard Crout, NOAA NWS National Data Buoy Center)

9:50 – 10:15

ORION (Dr. Harvey Seim, University of North Carolina – Chapel Hill)

10:15 – 10:30

BREAK

10:30 – 11:45

NOAA Overview Panel

• NOAA IOOS Coordination (Robin Jamail)
• NOAA RFQ Progress (Dr. Harvey Seim, University of North Carolina – Chapel Hill)
• NOAA Coastal Services Center Regional Association Coordination (Dr. Geno Olmi, NOAA Coastal Services Center)
• NOAA Coastal Services Center Regional Association Needs Assessment Update (Dr. Chris Ellis, NOAA Coastal Services Center)

11:45 – 12:30

KEYNOTE SPEAKER: Ocean.US Certification Criteria/Engaging other Agencies (Dr. Mary Altalo, Ocean.US)

12:30 – 1:45

LUNCH (15 minutes each)
Ocean Room

• Gulf of Mexico Coastal Ocean Observing System (Dr. Don Roman)
• Mid-Atlantic Coastal Ocean Observing Regional Association (David Chapman)
• Caribbean Regional Association (Roy Watlington)

1:45 – 3:00

Examples of Regional Applications of IOOS in the Southeast

• Carolinas Coast (Jennifer Dorton, Coastal Ocean Research and Monitoring Program)
• Long Bay Hypoxic Event (Dr. Rebecca Shuford, Carolinas Coastal Ocean Observing and Prediction System)
• Engaging Coastal Managers in the SE through COOS (Emily McDonald, University of South Carolina)

3:00 – 3:15

BREAK

3:15 – 5:15

The evolution of sub-regional systems to SECOORA (Rick DeVoe)

• July 2005 workshop report (Rick DeVoe)
• Ocean Data Partnership (CAPT Parker Lumpkin, SEACOOS/SECOORA)
• Regional Coastal Ocean Observing System (RCOOS) Design Document (Dr. Christopher Mooers, University of Miami)
• Transitioning SEACOOS Extension and Education Web site to SECOORA (Chris Calloway, UNC-CH)
• Equipment Inventory (Jesse Cleary, UNC-CH)
• Group discussion

5:15 – 5:30

Wrap-up/Day 2 Overview (Rick DeVoe)

5:30 – 7:00

Reception sponsored by the Alliance for Coastal Technologies and Marine Technology Society-Florida Section (Ocean Room)

7:00

Dinner on your own

7:30 – 8:30

Continental breakfast

8:30 – 9:15

SECOORA Business Meeting

• Welcome (Rick DeVoe)
  • Establishing the Rules of Engagement for the Day
• Moving SECOORA Forward - Views of the SECOORA Steering Committee (Committee members)
• SECOORA Business Plan (Rick DeVoe)
  • Overview of Business Plan Elements
  • Establishing Working Groups to Complete Work on SECOORA Business Plan

9:15 – 10:00

Appointment of SECOORA Working Groups PLEASE NOTE: This will occur in Island Rooms A&B, the rooms listed below are breakout rooms to which you should head for your appropriate working group from 10:15 am – 1:45 pm

• Overview of Working Group Structure (Rick DeVoe)
  (Working Groups chairs appointed by the Steering Committee)
• Conceptual Design of Enterprise Framework (Carroll Hood)
• 1. Governance and Funding Working Group
     (Steering Committee plus at least 3 additional members to be appointed)
     Ponte Vedra Room
     Responsibilities:
     • Refine RA goals, objectives, needs and benefits
     • Revise Steering Committee-approved Governance Plan framework based on feedback from members, including a timeline to implement the plan
     • Present final framework to audience at reconvening
     • Work toward By-Laws and Articles of Incorporation
     • Identify budget needs and current and future sources of funding
  2. Product Development and Marketing Working Group
     (at least 5 members to be appointed; representatives of stakeholder groups and Outreach and Education functions will be included)
     Amelia Room
     Responsibilities:
     • Revise and enhance Outreach and Marketing section of business plan
     • Based on participation in Operational and Systems Performance Working Group
     • Determine best ways to incorporate SEACOOS Extension and Education efforts into SECOORA Outreach and Education functions
  3. Operational and Systems Performance Working Group
     (made of Chair of each Working Sub-group; representatives of stakeholder groups and Outreach and Education functions will be included as members within each Working Sub-Group)
     Island Rooms A&B
     
     1. OBS and Data Transmission Sub-group
        (at least 5 members to be appointed)
        Responsibilities:
        • RCOOS Design Document completion
        • Identification of current assets and future needs
        • Describe system performance milestones and metrics
     2. DMAC Sub-group
        (at least 5 members to be appointed)
        Responsibilities:
        • Development of Ocean Data Partnership
        • Document standards and protocols
        • Identify means to interface with national DMAC effort
        • Describe system performance milestones and metrics
     3. Data Analysis and Data Products Sub-group
        (at least 5 members to be appointed)
        Responsibilities:
        • Develop Strategic Plan for Modeling and Forecasting Implementation
        • Develop user interfaces
        • Coordinate with private sector data producers
        • Describe system performance milestones and metrics
  4. Research and Development Working Group
     (at least 5 members to be appointed)
     Fernandina Room
     Responsibilities:
     • Develop priorities for regional research and pilot projects to improve the RCOOS
     • Develop and describe high priority research that should be initiated, upon which pilot projects can be based.
     • Develop plans for growing and sustaining the workforce of trained system operators

10:00 – 10:15

BREAK

10:15 – 1:45

Working Groups disperse to breakout rooms to work on relevant Business Plan elements (Working lunch – box lunch available at 12 noon in registration area)
Responsibilities:

• Review pertinent sections of draft Business Plan in context of responsibilities outlined above
• Identify changes/additions to be made/expectations
• Identify “next steps” and outline schedule of tasks to complete drafting of sections

1:45 – 2:45

Reconvene in plenary for Working Group reports

• Governance and Funding Working Group
• Product Development and Marketing Working group
• Operational and System Performance Working Group
  
  • Observations and Data Transmission Sub-group
  • DMAC Sub-group
  • Data Analysis and Data Products Sub-group
• Research and Development Working Group

2:45 – 3:45

SECOORA Organizational Meeting Transition from the Terms of Reference to the Governance Plan via the Governance Framework (Rick DeVoe)

3:45 – 4:00

Wrap Up/Next Steps (Rick DeVoe)

• Set dates for next workshop